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De-briefing drivers is the key to complianc

  • 11 December 2013
  • By Karen Crispe

In a recent issue of Commercial Motor, we saw Vosa reminding operators of the importance of scrutinising drivers’ tachograph charts or print outs at the end of every shift, specifically, in this instance, to be able to identify incorrect mode use, writes Tachodisc MD Karen Crispe. This advice prompted Tachodisc’s legislative team to go one step further and highlight again the importance of driver de-briefing sessions, and the significance of having clear procedures in place to deal with driver infringements following analysis.

Unfortunately there are still a number of operators who are under the illusion that they are compliant because they have analysis of their tachograph records done, but there is a lot more to the process than that.

An operators’ responsibility is to implement policies and procedures to ensure the smooth and effective running of an operation in compliance with the law. There are many aspects involved in this responsibility, one of them being the drivers’ compliance in drivers’ hours as well as tachograph record keeping.

It is an essential part of road safety that drivers are as roadworthy as their vehicles. Enforcement officers will be looking for the frequency of offences and the seriousness of them, and what steps have been taken to prevent their re-occurrence.

Therefore, any infringements should be brought to the drivers’ attention as soon as possible. The driver should be counselled about the infringement and the consequences of non-compliance explained.

At the end of the counselling session, the driver should sign and date the driver letter that lists the infringement(s), with a company representative counter-signing.  

A signature from the driver is important because it provides evidence and confirmation that reported infringements have been explained clearly with any mitigating circumstances logged; the driver clearly understanding the issue and how to resolve it. It will not incriminate the driver as enforcement would carry out their own investigations, however, part of what they would be looking for is that a company has procedures in place and are proactively implementing them to ensure compliance within the operation.

For further advice or hands-on support with driver de-briefing sessions, please contact Tachodisc on 01925 283328 or visit

  • Commercial Motor’s Compliance and Best Practice Bulletin is sponsored by Tachodisc. To sign up to receive the monthly bulletin, go to the Compliance homepage.


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